Correspondence Register

The availability and distribution of information is key to the success of any organisation. Even harnessing the power of this one feature within Asset Guardian® will reap rich rewards by increasing the effectiveness of your organisation to better manage the flow of knowledge and information.

Asset Guardian® links to your Microsoft Outlook e-mail server to provide a simple interface to log, store and automatically number your e-mail correspondence. Lotus Notes compatibility will shortly be available.

Other files containing faxes and letters can also be attached to the Asset correspondence section, and again these are given a unique number and are stored for everyone to reference.

E-mails can be generated from within this area, with the subject line (with unique correspondence ID) and the message header auto populated by Asset Guardian®. You can then edit your message, attach files, and send the message. Asset Guardian® will store it for you - no other action is needed.

Alternatively, you can simply drag and drop e-mails from your inbox or sent items folder into the correspondence section of an Asset, and again Asset Guardian® will assign a unique ID and store the message for you. This is particularly useful for received e-mails.

The list window within the correspondence section allows sorting by type, date, contacts and subject of correspondence. This allows all the most up to date, relevant and important messages to be made available to every member of the team working on that Asset or project within child sub-Assets.